No.19030/3/2014-E.IV
Government of India
Ministry of Finance
Department of Expenditure
****
North Block, New Delhi,
Dated the 23rd June, 2020.
OFFICE MEMORANDUM
Subject: Travelling Allowance Rules- Submission of Boarding Pass along with TA Bill.
Summary of OM No.19030/3/2014-E./IV dated 08.10.2014
O/o Controller General of Accounts have clarified that as per provisions of Civil Accounts Manual, Pay and Account Offices are mandated to ask the DDOs to produce records to ensure that the journey for which TA is being claimed, was actually performed and DDOs may accordingly be asked to enclose the Boarding Passes with the TA bills.
Since submission of Boarding Passes as proof of having undertaken the journey is a requirement under the rules and procedures for passing TA claims, all concerned are required to follow these instructions. Ministries/Departments etc. are accordingly advised that these instructions may be brought to the notice of all concerned for strict compliance.
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The undersigned is directed to refer to this Department's regarding submission of Boarding Pass as a proof that the journey was actually performed by the official.
2. Several references are being received in this Department to do away with the condition of submission of Boarding Pass with the TA claims, The matter has been considered in this Department and it has been decided that in case, a Government servant is unable to submit the Boarding Pass along with TA Bill, he can submit a self-declaration certificate in lieu of Boarding Pass along with TA Bill. The proforma for self certification is enclosed as Annexure. The proforma needs to be countersigned by the Controlling Officer in case of officials below the Under Secretary level (i.e. from Pay level 10 and below)
3. These instructions will be applicable in respect of journey on tour performed by employees of Central Government. Ministries/Departments are advised that these instructions may be brought to the notice of all concerned for compliance.
(Nirmala Dev)
Deputy Secretary to the Government of India
All Ministries / Departments of the Government of India as per standard distribution list.
Copy to: C&AG, UPSC etc as per standard endorsement list
(Annexure)
Self-declaration Certificate in lieu of Boarding Pass
(In terms of 0M No. 19030/3/2014-E.IV dated 23.06.2020 issued by D/o Expenditure, M/o Finance,Government of India)
I (Name of the employee..............................................., S/o or D/o.....................................) hereby declare and certify that:
1. I have misplaced my Boarding Pass and do not have a digital/physical copy.
2. I have actually performed the onward journey on Tour from................ to ..................... on ..................... (date) using the air ticket purchased by my office/by me vide PNR No ........................ dated ............ ...... Issued by ............................. (Name of Airlines Company/Authorised Agency) to visit................................... (address of the office visited).
3. I have actually performed the return journey on Tour from .................... to ..................... on ................... (date) using the air ticket vide PNR No.................... dated................ Issued by .............................. (Name of Airlines Company/Authorised Agency) to visit, ..................................(address of the office visited).
4. I further declare that I have neither claimed nor will claim part or full of this claim for this journey from any other source/office.
5. In case the above declaration given by me is not found true at any stage, I shall be liable to disciplinary action under Central Civil Services (Classification, Control and Appeal) Rules, 1965, as amended from time to time and to refund the sum along with penal interest thereon to the Government.
(Signature/Thumb impression)
Name of the Government Servant..................................
Designation...............................
Name of the Office.....................................
Countersigned by Controlling Officer
Summary of Travelling Allowances Rules w.e.f. 01.07.2017
- The claim of a Govt.servant to Travelling Allowance/Daily Allowance on Tour/Transfer/Training/Journey on Retirement, is forfeited or deemed to have been relinquished if the claim for it is not preferred within sixty days succeeding the date of completion of the journey.
--- Para(1) of DoE Memo No.19030/1/2017-E.IV dt. 13.03.2018
- The 7th CPC has recommended to continue the concept of reimbursement of Hotel Accommodation, Food Bill and Taxi Charges with the exception that vouchers are not required to be produced for Food Bills
--- Para(2) of DoE Memo No.19030/1/2017-E.IV dt. 01.02.2018
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- In case of free boarding and lodging, the Govt.employee, if incurring any expenditure on local travel, can claim the same as per para 2E(i) and (iii) of the Annexure to O.M. of even No. dated 13.07.2017.
- The earlier system of giving 25% of DA is being discontinued.
- Also, after implementation of 7th CPC recommendations, the facility of DA at 5th CPC rates is done away with.
--- Para(3) of DoE Memo No.19030/1/2017-E.IV dt. 01.02.2018
- TA/DA entitlements of Officers in Pay Level 13A (pre-revised Grade Pay of ₹. 8900/- shall be equivalent to TA/DA entitlements of Officers in Pay Level 13 (pre-revised Grade Pay of ₹. 8700/- as mentioned in this Department's O.M. of even number dated 13.07.2017.
--- DoE Memo No.19030/1/2017-E.IV dt. 04.09.2017
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- The Composite Transfer Grant on transfer/retirement at the revised scale of pay will be eligible only if the date of assumtion of charge / Date of Retiment falls on / after 01.07.2017
- Similarly, the revised rates for transportation of personal effects in case of transfer/retirement will be admissible only if the personal effects are shifted after 01.07.2017
--- DoE Memo No.19030/1/2017-E.IV dt. 18.08.2017
- Rates of Admissible Travelling Allowance w.e.f. 01.07.2017
Employees drawing pay in Pay Level Rates of Transport Allowance per month Employees posted in the Cities as per Annexure Employees posted at all Other Places 9 and above ₹. 7200 + DA thereon ₹. 3600+ DA thereon 3 to 8 ₹. 3600 + DA thereon ₹. 1800+ DA thereon 1 and 2 ₹. 1350 + DA thereon ₹. 900 + DA thereon 1 and 2 (Pay of ₹. 24200 & above) ₹. 3600 + DA thereon ₹. 1800 + DA thereon --- Para(1) of DoE Memo No.21/5/2017-E.II(B) dt. 07.07.2017 & 02.08.2017
- Physically disabled employees as mentioned in DoE O.M. No. 19029/1/78-E.IV(B) dated 31.08.1978 shall continue to be paid Transport Allowance at double the normal rates, w.e.f. 01.07.2017 subject to fulfillment of the stipulated conditions, which shall, in no case, be less than ₹. 2250/- p.m. plus applicable rates of Dearness Allowance
--- Para(2)(iii) of DoE Memo No.21/5/2017-E.II(B) dt. 07.07.2017
- Transport Allowance is not admissible in the following cases w.e.f. 01.07.2017:
- For the calendar month(s) wholly covered by leave / tour / training / training abroad / Suspension / inspection or survey duty by Members of Special Parties / vacation spell
- During the period of deputation abroad
--- Para(3) of DoE Memo No.21/5/2017-E.II(B) dt. 07.07.2017
- If the Travelling Allowance entitlements in terms of the revised entitlements prescribed vide OM No.19030/1/2017-E.IV dt. 13.07.2017 result in a lowering of the existing entitlements in the case of any individual, groups or classes of employees, the entitlements, particularly in respect of mode of travel, class of accommodation, etc., shall not be lowered. They will instead continue to be governed by the earlier orders on the subject till such time as they become eligible, in the normal course, for the higher entitlements.
--- Para(4) of DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- The claims submitted in respect of journey made on or after 1st, July, 2017, may be regulated in accordance with these orders. In respect of journeys performed prior to 1st July, 2017, the claims may be regulated in accordance with the previous orders dated 23.09.2008
--- Para(5) of DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- Travel Entitlements within the Country w.e.f. 01.07.2017
Pay Level in Pay Matrix Travel entitlement 14 and above Business/Club class by air or AC-I by train 12 and 13 Economy class by air or AC-I by train 6 to 1 1 Economy class by air or AC-II by train 5 and below First Class/AC-III/AC Chair car by train --- Para(2)(A)(i) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- It has also been decided to allow the Government officials to travel by Premium Trains/Premium Tatkal Trains/Suvidha Trains, the reimbursement to Premium Tatkal Charges for booking of tickets and the reimbursement of Dynamic/Flexi-fare in Shatabdi/Rajdhani/Duronto Trains while on official tour/training. Reimbursement of Tatkal Seva Charges which has fixed fare, will remain continue to be allowed. Travel entitlement for the journey in Premium/Premium Tatkal/Suvidha/ Shatabdi/Rajdhani/ Duronto Trains will be as under w.e.f.01.07.2017:-
Pay Level in Pay matrix Travel Entitlements in Premium/Premium Tatkal/Suvidhal Shatabdi/ Rajdhani/ Duronto Trains 12 and above Executive/AC 1st Class (In case of Premium/Premium Tatkal/Suvidha/Shatabdi/Rajdhani Trains as per available highest class) 6 to 11 AC 2nd, Class/Chair Car (In Shatabdi Trains) 5 & below AC 3rd Class/Chair Car --- Para(2)(A)(ii) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- The revised Travel entitlements w.e.f. 01.07.2017 are subject to following:-
- In case of places not connected by rail, travel by AC bus for all those entitled to travel by AC II Tier and above by train and by Deluxe/ordinary bus for others is allowed.
- In case of road travel between places connected by rail, travel by any means of public transport is allowed provided the total fare does not exceed the train fare by the entitled class.
- All mileage points earned by Government employees on tickets purchased for official travel shall be utilized by the concerned department for other official travel by their officers. Any usage of these mileage points for purposes of private travel by an officer will attract departmental action. This is to ensure that the benefits out of official travel, which is funded by the Government, should accrue to the Government .
- In case of non-availability of seats in entitled class, Govt. servants may travel in the class below their entitled class.
--- Para(2)(A)(iii) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- International Travel Entitlement :
Pay Level in Pay Matrix Travel entitlement 17 and above First class 14 to 16 Business/Club class 13 and below Economy class --- Para(2)(B) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- Entitlement for journeys by Sea or by River Steamer:-
- Places other than A&N Group of Islands and Lakshadweep Group of Island :-
Pay Level in Pay Matrix Travel entitlement 9 and above Highest class 6 to 8 Lower class if there be two classes only on the steamer 4 and 5 If two classes only, the lower class. If three classes, the middle or second class. If there be four classes, the third class 3 and below Lowest class - For travel between the mainland and the A & N Group of Islands and Lakshadweep Group of Island by ships operated by the Shipping Corporation of India Limited :-
Pay Level in Pay Matrix Travel entitlement 9 and above Deluxe class 6 to 8 First/ 'A' Cabin class 4 and 5 Second/ 'B' Cabin class 3 and below Bunk class
--- Para(2)(C) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- Places other than A&N Group of Islands and Lakshadweep Group of Island :-
- Mileage Allowance for Journeys by Road :
- At places where specific rates have been prescribed :-
Tay Level in Pay Matrix Entitlements 14 or above Actual fare by any type of public bus including AC bus
OR
At prescribed rates of AC taxi when the journey is actually performed by AC taxi
OR
At prescribed rates for auto rickshaw for journeys by auto rickshaw, own car, scooter, motor cycle, moped, etc.6 to 13 Same as above with the exception that journeys by AC taxi will not be permissible. 4 and 5 Actual fare by any type of public bus other than AC bus
OR
At prescribed rates for auto rickshaw for journeys by auto rickshaw, own car, scooter, motor cycle, moped, etc.3 and below Actual fare by ordinary public bus only
OR
At prescribed rates for auto rickshaw for journeys by auto rickshaw, own scooter, motor cycle, moped, etc. - At places where no specific rates have been prescribed either by the Directorate of Transport of the concerned State or of the neighboring States:
At places where no specific rates have been prescribed, the rate per km will further rise by 25 percent whenever DA increases by 50 percent.For journeys performed in own car/taxi ₹. 24/- per Km For journeys performed by auto rickshaw ,own scooter, etc ₹. 12/- per Km
--- Para(2)(D) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
- At places where specific rates have been prescribed :-
- Daily Allowance on Tour
-
Pay level in pay matrix Entitlement 14 and above Reimbursement for hotel accommodation/guest house of up to ₹. 7,500/- per day,
Reimbursement of AC taxi charges as per actual expenditure commensurate with official engagements for travel within the city and
Reimbursement of food bills not exceeding ₹. 1200/- per day.12 and 13 Reimbursement for hotel accommodation/guest house of up to ₹. 4,500/- per day,
Reimbursement of AC taxi charges of up to 50 km per day for travel within the city, Reimbursement of food bills not exceeding ₹. 1000/- per day.9 to 11 Reimbursement for hotel accommodation/guest house of up to ₹. 2,250/- per day,
Reimbursement of non-AC taxi charges of up to ₹. 338/- per day for travel within the city,
Reimbursement of food bills not exceeding ₹. 900/- per day.6 to 8 Reimbursement for hotel accommodation/guest house of up to ₹. 750 per day,
Reimbursement of non-AC taxi charges of up to ₹. 225/- per day for travel within the city,
Reimbursement of food bills not exceeding ₹. 800/- per day.5 and below Reimbursement for hotel accommodation/guest house of up to ₹. 450 per day,
Reimbursement of non-AC taxi charges of up to ₹. 113/- per day for travel within the city,
Reimbursement of food bills not exceeding ₹. 500/- per day. - Reimbursement of Hotel charges:- For levels 8 and below, the amount of claim (up to the ceiling) may be paid without production of vouchers against self-certified claim only. The self-certified claim should clearly indicate the period of stay, name of dwelling, etc. Additionally, for stay in Class 'X' cities, the ceiling for all employees up to Level 8 would be ₹. 1,000 per day, but it will only be in the form of reimbursement upon production of relevant vouchers. The ceiling for reimbursement of hotel charges will further rise by 25 percent whenever DA increases by 50 percent.
- Reimbursement of Travelling charges :- Similar to Reimbursement of staying accommodation charges, for levels 8 and below, the claim (up to the ceiling) may be paid without production of vouchers against self- certified claim only. The self-certified claim should clearly indicate the period of travel, vehicle number, etc. The ceiling for levels 11 and below will further rise by 25 percent whenever DA increases by 50 percent. For journeys on foot, an allowance of ₹. 12/- per kilometer traveled on foot shall be payable additionally. This rate will further increase by 25% whenever DA increases by 50%.
- Reimbursement of Food charges :- There will be no separate reimbursement of food bills. Instead, the lump sum amount payable will be as per Table under para (i) above and, depending on the length of absence from headquarters, would be regulated as per Table under para (v) below. Since the concept of reimbursement has been done away with, no vouchers will be required. This methodology is in line with that followed by Indian Railways at present (with suitable enhancement of rates). i.e. Lump sum amount payable. The lump sum amount will increase by 25 percent whenever DA increase by 50 percent.
- Timing restrictions:-
Absence from Head Quarter will be reckoned from midnight to midnight and will be calculated on a per day basis.Length of absence Amount Payable If absence from headquarters is less than 6 hours 30% of Lump sum amount If absence from headquarters is between 6-12 hours 70% of Lump sum amount If absence from headquarters is greater than 12 hours 100% of Lump sum amount - In case of stay/journey on Government ships, boats etc. or journey to remote places on foot/mules etc for scientific/data collection purposes in organization like FSI, Survey of India, GSI etc., daily allowance will be paid at rate equivalent to that provided for reimbursement of food bill. However, in this case, the amount will be sanctioned irrespective of the actual expenditure incurred on this account with the approval of the Head of Department/controlling officer. Note : DA rates for foreign travel will be regulated as prescribed by Ministry of External Affairs
--- Para(2)(E) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
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- T.A. on Transfer
TA on Transfer includes 4 components : -
(i) Travel entitlement for self and family
(ii) Composite Transfer and packing grant (CTG)
(iii) Reimbursement of charges on transportation of personal effects
(iv) Reimbursement of charges on transportation of conveyance.
- Travel Entitlements :
- Travel entitlements as prescribed for tour above, except for International Travel, will be applicable in case of journeys on transfer. The general conditions of admissibility prescribed in S.R.114 will, however, continue to be applicable.
- The provisions relating to small family norms as contained in para 4(A) of Annexure to M/o Finance O.M. F.No. 10/2/98-IC & F.No. 19030/2/97-EIV dt. 171, April 1998 , shall continue to be applicable.
- Travel Entitlements :
- Composite Transfer and Packing Grant (CTG)
- The Composite Transfer Grant shall be paid at the rate of 80% of the last month's basic pay in case of transfer involving a change of station located at a distance of or more than 20 kms from each other. However, for transfer to and from the Island territories of Andaman, Nicobar & Lakshadweep, CTG shall be paid at the rate of 100% of last month's basic pay. Further, NPA and MSP shall not be included as part of basic pay while determining entitlement for CTG.
- In cases of transfer to stations which are at a distance of less than 20 kms from the old station and of transfer within the same city, one third of the composite transfer grant will be admissible, provided a change of residence is actually involved.
- In cases where the transfer of husband and wife takes place within six months, but after 60 days of the transfer of the spouse, fifty percent of the transfer grant on transfer shall be allowed to the spouse transferred later. No transfer grant shall be admissible to the spouse transferred later, in case both the transfers are ordered within 60 days. The existing provisions shall continue to be applicable in case of transfers after a period of six months or more. Other rules precluding transfer grant in case of transfer at own request or transfer other than in public interest, shall continue to apply unchanged in their case.
- Transportation of Personal Effects
The rates will further rise by 25 percent whenever DA increases by 50 percent. The rates for transporting the entitled weight by Steamer will be equal to the prevailing rates prescribed by such transport in ships operated by Shipping Corporation of India. The claim for reimbursement shall be admissible subject to the production of actual receipts/ vouchers by the Govt. servant. Production of receipts/vouchers is mandatory in r/o transfer cases of North Eastern Region, Andaman & Nicobar Islands and Lakshadweep also. Transportation of personal effects by road is as per kilometer basis only. The classification of cities /towns for the purpose of transportation of personal effects is done away with.Level By Train/Steamer By Road 12 and above 6000 Kg by goods train/4 wheeler wagon/ 1 double container ₹. 50/- per km 6 to 11 6000 Kg by goods train/4 wheeler wagon/ 1 single container ₹. 50/- per km 5 3000 kg ₹. 25/- per km 4 and below 1500 kg ₹. 15/- per km - Transportation of Conveyance.
The general conditions of admissibility of TA on Transfer as prescribed in S.R. 116 will, however, continue to be applicable.Level Reimbursement 6 and above 1 motor car etc. or 1 motor cycle/scooter 5 and below 1 motorcycle/scooter/moped/bicycle
--- Para(3) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
TA on Retirement includes 4 components : -
(i) Travel entitlement for self and family
(ii) Composite Transfer and packing grant (CTG)
(iii) Reimbursement of charges on transportation of personal effects
(iv) Reimbursement of charges on transportation of conveyance.
- Travel Entitlements : Travel entitlements as prescribed for tour/transfer above, except for International Travel, will be applicable in case of journeys on retirement. The general conditions of admissibility prescribed in S.R.147 will, however, continue to be applicable.
- Composite Transfer Grant(CTG)
- The Composite Transfer Grant shall be paid at the rate of 80% of the last month's basic pay in case of those employees, who on retirement , settled down at places other than last station(s) of their duty located at a distance of or more than 20 km. However, in case of settlement to and from the Island territories of Andaman, Nicobar & Lakshadweep, CTG shall be paid at the rate of 100% of last month's basic pay. Further, NPA and MSP shall not be included as part of basic pay while determining entitlement for CTG. The transfer incidentals and road mileage for journeys between the residence and the railway station/bus stand, etc., at the old and new station, are already subsumed in the composite transfer grant and will not be separately admissible.
- As in the case of serving employees, Government servants who, on retirement, settle at the last station of duty itself or within a distance of less than 20 kms may be paid one third of the CTG subject to the condition that a change of residence is actually involved.
- Transportation of Personal Effects
The rates will further rise by 25 percent whenever DA increases by 50 percent. The rates for transporting the entitled weight by Steamer will be equal to the prevailing rates prescribed by such transport in ships operated by Shipping Corporation of India. The claim for reimbursement shall be admissible subject to the production of actual receipts/ vouchers by the Govt. servant. Production of receipts/vouchers is mandatory in r/o transfer cases of North Eastern Region, Andaman & Nicobar Islands and Lakshadweep also. Transportation of personal effects by road is as per kilometer basis only. The classification of cities /towns for the purpose of transportation of personal effects is done away with.Level By Train/Steamer By Road 12 and above 6000 Kg by goods train/4 wheeler wagon/ 1 double container ₹. 50/- per km 6 to 11 6000 Kg by goods train/4 wheeler wagon/ 1 single container ₹. 50/- per km 5 3000 kg ₹. 25/- per km 4 and below 1500 kg ₹. 15/- per km - Transportation of Conveyance.
The general conditions of admissibility of TA on Transfer as prescribed in S.R. 116 will, however, continue to be applicable.Level Reimbursement 6 and above 1 motor car etc. or 1 motor cycle/scooter 5 and below 1 motorcycle/scooter/moped/bicycle
The general conditions of admissibility of TA on Retirement as prescribed in S.R. 147 will, however, continue to be applicable.
--- Para(4) of Annexure to DoE Memo No.19030/1/2017-E.IV dt. 13.07.2017
Summary of OM No.19030/3/2014-E./IV dated 08.10.2014:
O/o Controller General of Accounts have clarified that as per provisions of Civil Accounts Manual, Pay and Account Offices are mandated to ask the DDOs to produce records to ensure that the journey for which TA is being claimed, was actually performed and DDOs may accordingly be asked to enclose the Boarding Passes with the TA bills.
Since submission of Boarding Passes as proof of having undertaken the journey is a requirement under the rules and procedures for passing TA claims, all concerned are required to follow these instructions. Ministries/Departments etc. are accordingly advised that these instructions may be brought to the notice of all concerned for strict compliance.
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