instructions for reorganisation of pension section.pdf
To,
F. No. No. 33-01/2026-PA(PEA)/ExitManagementModule 689
Government of India Ministry of Communications Department of Posts
Postal Accounts Wing
Dak Bhawan,
New Delhi-110001
Dated: 18_.05.2026
All Heads of Postal Accounts Offices
Subject:
Instructions for the Implementation of Exit Management System and Reorganisation of Pension Sections.
The implementation of the Exit Management Module is currently underway, with the User Acceptance Testing (UAT) tentatively scheduled by CEPT, Mysuru, for June 2026.
2.
To ensure operational readiness, the following instructions are issued for immediate compliance by all PAOS:
1. Restructuring of Pension Sections:
In addition to existing pension authorisation, PAOS will now be entrusted with pension disbursement functions. Consequently, the Pension Section shall be reorganized into two distinct wings:
Section-1: Pension Section (Authorization Wing):
•
• Handle front-end processing of retirement cases up to the issuance of the Pension Payment Order (PPO).
• Verify online pension cases submitted by retirees through the Exit Management Module.
• Calculate Qualifying Service, Average Emoluments, and determine
admissible pensionary benefits.
Generate and issue Pension Payment Orders (PPOs), Gratuity Payment
Orders (GPOs), and Commutation Payment Orders (CPOs).
Manage pension revisions due to Pay Commissions, court orders, or other revisions while monitoring "Entry-to-Exit" timelines.
Section-II: Pension Disbursement Section:
• Initiate the first pension payment upon receipt of the PPO.
• Manage monthly pension disbursements, including Dearness Relief (DR) revisions and Income Tax/TDS deductions.
Monitor submission of Digital Life Certificates (Jeevan Pramaan) and regulate payments accordingly.
Process transitions from regular pension to family pension in the event of a
pensioner's demise.
⚫ Calculate and disburse arrears arising from delayed payments or
retrospective revisions.
The tentative staffing for the Disbursement Section comprises 01 AO/Sr. AO, 02 AAOS, and 04 JA/SAS, subject to workload assessment.
2. Mandatory Pre-rollout Activities & Timelines
All PAOS are requested to complete the following preparatory tasks within the prescribed limeframes:
A. Pension Section (Authorisation Wing)
(i). Validation and sanitisation of PAIS data with reference to physical PPO records;
(ii) Verification of completeness and accuracy of pensioners' data in PAIS for migration to the new Exit Management Portal;
(iii) Digitisation of legacy pension records in PAIS;
(iv) Identification and rectification/removal of duplicate or inconsistent pension
records.
B.
Pension Disbursement Related Activities
(i) Verification of the correctness of pension payments presently being made by DDOS with reference to PPOs;
(ii) Completion of audit of pension payment vouchers;
(iii) Monitoring settlement of discrepancies noticed during audit by the concerned DDOs;
(iv) Preparatory activities relating to the transfer/migration of pensioners' data/records from DDOS to PAOS for the commencement of pension disbursement through PAOS.
C.
GPF Related Activities
Employee-wise reconciliation of GPF balances shall be carried out on priority to ensure timely settlement of final GPF payments, avoid interest liabilities arising due to delays, and facilitate smooth integration with the new pension module.
3.
4.
The timeline for preparatory activities is attached as Annexure 'A'.
All PAOS are requested to monitor the progress of the above activities closely and ensure readiness before commencement of the UAT scheduled by CEPT, Mysuru.
8.
Any difficulties/issues requiring clarification may be brought to the notice of this office for appropriate examination.
This issues with the approval of the competent authority.
A
18/05/26
ANG (Accounts)
Annexure-A
TENTATIVE TIMELINE FOR PRE-IMPLEMENTATION/PRE-MIGRATION ACTIVITIES RELATING TO EXIT MANAGEMENT SYSTEM
PART-A:
GENERAL
SI.
Activity
Concerned
Tentative
Remarks
No.
Unit/Authority
Timeline
1. Restructuring of
All PAOS
Immediate
sections as mentioned
in letter.
2.
Identification of nodal
All PAOS
By
Details to be
officers/SPOCs for each
20.05.2026
maintained for
section for coordination
smooth
with Directorate
coordination
3. Capacity
building/training
activities in
coordination with
CEPT, Mysuru
Directorate/CEPT/PAOS June 2026
during UAT and rollout
onwards
Will be
communicated in due course.
PART-B:
LIST OF ACTIVITIES TO BE COMPLETED BEFORE THE ROLLOUT OF THE EXIT MANAGEMENT MODULE UNDER APT
2.0
SI.
Activity
No.
1.
Employee-wise
GPF Sections
reconciliation of GPF
of PAOS
balances
Concerned Tentative Unit/Authority Timeline
By
Remarks
To ensure timely
31.05.2026 settlement of final
GPF payments and
avoid interest
liabilities
SI.
No.
Activity
Concerned
Tentative
Remarks
Unit/Authority Timeline
2.
Validation and sanitization
Pension
By
Completeness and
of PAIS data with
Section of
10.06.2026
correctness of
reference to physical PPO PAOS
pensioners' data to
records
be ensured
.3.
Identification &
Pension
By
Missing/incomplete
Digitization of legacy
Section of
10.06.2026 records to be
pension records in PAIS.
PAOS
updated.
4.
Identification and
Pension
By
To ensure smooth
removal/correction of
Section of
10.06.2026 migration to Exit
duplicate or inconsistent
PAOS
Management Portal
pension records
5.
Verification of availability
Pension
By
Including PPO
and accuracy of
Section of
10.06.2026
details, bank
pensioners' master data for PAOS
details, family
migration
details, etc.
PART-C: TIMELINE FOR IMPLEMENTATION OF PENSION
SI.
No.
1.
i
2.
MANAGEMENT [TRANSFER OF PENSIONERS DATA FROM DDOS TO PAOS FOR DISBURSEMENT OF PENSION AT PAOs.]
Activity
Preparation of lists of pensioners
DDOS wise by PAOS
Completion of audit of pending pension payment vouchers
Concerned Unit/Authority
Tentative Timeline
By PDA Section of PAOS
By 31.05.2026
By PDA Section of PAOS
By 31.05.2026