Fixation of TRCA on reduction of workload
OM No. 14-16/2001/PAP (Pt) | Category GDS |
Date 11 Oct 2004 | Effective from — |
If the combination of duties is not possible, then the GDS may be brought from the second TRCA to the first TRCA by protecting the stage of the 1st TRCA. If the specific stage is not available in the lower TRCA, then he may be placed in the lower stage. Difference will be protected as personal allowance to be absorbed against future entitlement, provided that 1st TRCA and Personal allowance do not exceed maximum of 1st TRCA.
Ministry of Communications & I.T.
Department of Posts, (Estt. Division)
Dak Bhawan Sansad Marg, New Delhi-110 001.
No.14-16/2001/PAP (Pt) Dated: 11th Oct, 2004.
To
All Heads of Postal Circles
Sub: Fixation of Time Related Continuity Allowance (TRCA) of Gramin Dak Sevaks (GDS) on reduction of work load.
To ensure optimum utilization of existing manpower, mechanism is available with the Department to carry out establishment review exercises at regular intervals. Requirement of work force of an office depends on the workload to be assessed through such exercises. Heads of the Circles are competent to redeploy the surplus posts of Groups C, D and also Gramin Dak Sevaks, as per operational requirement.
2. Clarifications continue to be sought for by many circles as to how the TRCA of Gramin Dak Sevaks should be fixed, whenever a change takes place in the workload warranting revision in the Time Related Continuity Allowance (TRCA).
3.In order to adopt uniform policy with reference to para 2 above, the matter has been extensively examined by this office and following instructions are issued:
(i) In case of drop in the workload of GDS BPM as a result of Triennial Establishment Review, possibility of entrusting additional work by way of combination of duties of mail delivery and mail conveyance may be examined for justifying retention of the higher TRCA. If GDS happens to be in the lower TRCA and there is further drop in the workload, then the recombination of duties of mail delivery/mail conveyance with the work of GDS BPM/GDS SPM would be unavoidable and the only choice available. However, while ordering such an arrangement, care should be taken that the total workload of the post does not exceed 5 hours and while combining the duties of GDS Delivery Agent/Mail Carrier with the GDSBPM for protection of allowance, no separate combined duty allowance will be payable to the GDSBPM.
(ii). If the combination of duties is not possible, then the GDS may be brought from the second TRCA to the first TRCA by protecting the stage of the 1st TRCA. If the specific stage is not available in the lower TRCA, then he may be placed in the lower stage. Difference will be protected as personal allowance to be absorbed against future entitlement, provided that 1st TRCA and Personal allowance do not exceed maximum of 1st TRCA. If on subsequent review, the workload of the post increases, then the higher stage of TRCA be restored from a prospective date which would be determined with respect to the date of completion of Triennial Review
Illustrations
(a) If an GDS DA/SV is at the stage of Rs.1920 in the 2nd TRCA (Rs.1740-30-2640/-) as on 1.4.2004 and his work load is reduced to less than 3 hrs.45 minutes, he will be placed in the 1st TRCA (Rs.1375-25-2125) at the stage of Rs.1900 plus Rs.20 as personal allowance.
(b) EDMC is at the stage of Rs.1695/ in the 2nd TRCA (Rs.1545-25- 2020/-) as on 1.4.2004, in case of reduction in workload, he will be placed in 1st TRCA (Rs.1220-20-1600/-) at the maximum of the TRCA i.e. Rs.1600/- only. No Personal allowance would be admissible in such cases.
(iii). In case of redeployment of staff, the stage should be protected, as indicated in (ii) above. However, protection of Time Related Continuity Allowance is not extended to those surplus Gramin Dak Sewaks who are redeployed on their own specific requests. The TRCA of such GDS may be fixed at the minimum of the 1st or 2nd TRCA corresponding to the actual workload.
(iv) In the case of discharge of the GDS and fresh recruitment or recruitment made on provisional basis at basis from the employment exchange, in that situation a fresh review of the BO should be undertaken and the TRCA fixed accordingly based on the actual workload.
4. While implementing the above instructions, following may be kept in view:-
(a) There should not be any additional financial implication and, if any, may be met by matching savings.
(b) When duties and functions of the posts are merged in order to increase the workload to pay higher TRCA or to retain existing TRCA, one of the two posts will be abolished simultaneously, in consultation with Circle IFA/Regional IFA and incumbent holding the post redeployed.
5.This is in supersession of all previous instructions issued on the subject.
6. This issues with the concurrence of Finance Advice vide Diary No.448/FAP/2004/CS dated 8th Oct 2004.
(A.K.Sharma)
D.D.G. (Estt.)
Copy to:-
1. All Regional Postmasters General.
2. Director, Postal Staff College, Ghaziabad.
3. All Directors/Deputy Directors of Accounts (Postal).
4. Principal Director of Audit (Postal), Delhi-110054.
5. Addl. Director General, Army Postal Services Corps, R.K.Puram, N.Delhi-110 066.
6. All Directors, Postal Training Centers.
7. All recognized Unions/Associations/Federations.
8. Sr.PPS/PS to Secretary (P)/ Member (P)/Member (D)/ Member (O).
9. Sr.DDG (PO&I)/Sr.DDG (MM)/ Secretary (PSB)/JS&FA/All DDSG. 10.CGM, PLI/ BD Directorate.
11. Postal Accounts/SPB-I/SPB-II/PE-I/PE-II / PCC /PAP/GDS/SR/ Inspection/Pension/O&M/Forms & Stationery Sections.
12. Guard File.
(S.S.Mehra)
A.D.G (Estt-.I)