Finding HR Posting Mismatch with F & A figures

HR Posting (PCP0) and F & A figures mismatch is thoroughly studied and it is observed that major reason for mismatch in HR and F & A figures is incorrect mapping of Employees to Cost centre (PA30 – Info type 0001 – Organizational Assignment).

1.Incorrect Employee ➔ Cost centre mapping

2. Non updation /Delay in updation of cost centre in PA30 on transfers
The same results in cascading effects and leads to mismatch in figures in various units.
For E.g . An employee X who is working at Cost Centre A , but in HR module it is Cost centre B. Even though if amount is included in HR Pay sheet of Office A, in F & A module it would reflect under incorrect cost centre (DAP office cost centre of the concerned circle) , as it is the nodal office for all sorts of employee payments ).

I. Action at PAO/ DDO:

Steps to identify the cause for mismatch of figures & Employee IDs for which figures have been reflected incorrectly –
1. Enter T code ➔ PCP0
1.1 Go to EDIT
1.2 Filter ➔ Delete Filter
1.3 Select “Document Posted” ( Data can be selected Pay Area – Run information /User wise /Date wise setting desired filter)

2. Select Line item & double click , following screen would appear

3. On double click on Run number , following screen would be visible

4. Double click on desired GL & wrong Credit amount;Employee ID for which HR posting are reflecting wrong would be displayed

These are the employees which are mapped to wrong Cost centres & thus all sorts of payments reflect incorrect and thus result in mismatch of figures. The list should be given to concerned units for immediate corrections .

II . Action at Administrative units –

1. Enter T code PA30 , Insert employee ID (Wrongly mapped employees as mentioned above) Select Infotype 0001 (Organizational Assignment)
1.1 – If Cost centre field is blank, the same should be updated immediately.

1.2 – For Previous & Current cost centre , click on the arrows. Change date can also be seen on the same screen

1.3 It is observed that same is kept blank or non updated during the time of HR posting run . The updation activity should be invariably done before posting run. (For. E.g. Refer below SS where Transfer date is 22.06.2019 but Change date is 02.07.2019 )

Admin Team should ensure that the employee updation e.g. Joining, Transfer and all other events are to be updated on a real time basis. Restrict updating the data for the past period as this will have a cascading effect on payroll. All Separation actions should be updated before the Monthly Salary Cycle without fail .
Strict discipline and greater coordination is expected between Admin Team and DDO.

Courtesy: Deputy Director, CEPT-Mysore