SOP for Employee information_status and Inactive employee status updation.pdf
SOP for Employee Information/status and Inactivestatus updation Steps to be followed for Employee Information/stauts 1. Employee Information/Status can be updated throughDDO Office login and approved by the respective Post Master or Assistant Post Master
Ex: In Division, HO will be the DDO office Roles to be Given :
Maker role: Service Book Assistant (Maker at DDO) Checker role: Service Book Supervisor (DDO PM/APM) 1. Click on Employee Management card
updation:
2. A Side Navbar will appear then Click on View and UpdateEmployee Profile Data 3. Select the office type, office and employee and click on
Fetch
4. Once Fetch button is clicked a modal will be displayedwhere you can update the Employee Information includingGPF, NPS . -The Service Status and the corresponding list of Status Reasons are dynamically fetched based on the selectedEmployee Type (DOP / GDS). -When a user selects a specific Service Status (Servingor Exited), the system must enforce that the drop-down for theStatus Reason only displays values valid for that specific
- If the service status is updated as Exited make sure the properEmployement reason is selected before proceeding furthercombination.
The below are the status that are available for Service statusExited or Serving
1. Master Status Table: (DOP)
Status - Exited Service Status - Serving Cancelled Abandonment of Service Retirement - as after
| Sl. No. | Service | |
|---|---|---|
| 1 | Appointment | |
| 2 | Compulsory Penalty | Absconded |
| 3 | Deceased Resignation from Service from Service | Abscondingmisconduct Deputation to APS Deputation to CEPT to Foreign |
| 4 | Deemed | |
| 5 | Dismissed | |
| 6 | Invalidated Another Service Permission Abolished Retirement from Service | DeputationService to IPPB to Join after to join duty after to join duty after |
| 7 | Joined without | Deputation |
| 8 | Post | FailedAppointment |
| 9 | Premature | FailurePromotion |
| 10 | Removed | Failuretransfer |
Status - Exited Service Status - Serving during Probation to return after leave of Documents due to Exited without Notice
| Sl. No. | Service | |
|---|---|---|
| 11 | Resignation | Failuresanctioned |
| 12 | Resigned on Medical Grounds under Rule 48 under Rule 56 Cancelled due to Failure Terminated | Non-SubmissionMandatory on Deputation to Parent Service Not Regularized to Autonomous |
| 13 | RetiredDisability | Quit |
| 14 | Retired | RelievedCompletion |
| 15 | Retired | RevertedDepartment |
| 16 | Retired | |
| 17 | ServiceVerification | Suspension |
| 18 | Service Resignation due to Misconduct due to Absence during Probation Retirement | TransferredBody Unauthorised absence Relieved on Transfer Relieved on Promotion Flagged as Flagged Deleted) Flagged |
| 19 | Superannuation | |
| 20 | Technical | |
| 21 | Termination | |
| 22 | TerminationUnauthorized | Active(System Deleted) |
| 23 | Termination | Assigned(Systemas |
| 24 | Voluntary | Inactive(System |
Status - Exited Service Status - Serving Deleted)
Flagged as
Revoke
2. Master Status Table: Gramin Dak Sevaks (GDS) Status - Exited Service Status - Serving Discharge - as Absconding after misconduct on Medical Grounds Deputation to APS
| Sl. No. | Service | |
|---|---|---|
| as | ||
| 25 | Deleted | Pending(SystemDeleted) |
| 26 | — |
| Sl. No. | Service | |
|---|---|---|
| 1 | Penalty due to False due to MedicallyCompulsory | Absconded to CEPT to Foreign Service |
| 2 | Deceased | |
| 3 | Discharge | |
| 4 | Discharged Information | Deputation |
| 5 | Unfit due to Misconduct due to Exited due to of FactsDischarged | Deputation Deputation to IPPB due to Change in the / Post ID to Join after |
| 6 | Discharged | |
| 7 | Discharged Disability | Delink Office |
| 8 | Discharged Suppression | Failed Engagement |
Status - Exited Service Status - Serving due to Absence to join duty after due to Failure to join duty after during Probation to return after
| Sl. No. | Service | |
|---|---|---|
| 9 | Discharged Unauthorized | Failure Promotion |
| 10 | DischargedVerification on Administrative on Appointment to Post on Medical on Voluntary Request from engagement | transfer leave Off duty absence Flagged as Flagged as Failure |
| 11 | Discharged | Failuresanctioned |
| 12 | DischargedGrounds | Put |
| 13 | DischargedDepartmental | RelievedNotVacant |
| 14 | DischargedGrounds Cancelled Another Department / of by GDS from Engagement from GDS Engagement | Unauthorised Flagged as Flagged as RelievedVacant — |
| 15 | DischargedDischarge | Active(System Deleted) |
| 16 | Dismissal | Assigned(SystemDeleted) |
| 17 | Engagement | Inactive(SystemDeleted) |
| 18 | JoinedService | Pending(System Deleted) |
| 19 | Non-ContinuationEngagement | Revoke |
| 20 | Removed | |
| 21 | Resigned |
Status - Exited Service Status - Serving of Engagement — — on completion of Years
| Sl. No. | Service | |
|---|---|---|
| 22 | Termination | |
| 23 | Deleted | |
| 24 | Discharge65 of EngagementSteps to Approve the Updated to Employee Details1. Click on Employee Management | — card(Employee approval, |
| 25 | Termination{Rule(8)} | — |
outsource and Temporary arrangement operation)
2. Click on Approve Employee 
3. Click on Approve/Reject button
4. Once the Button is clicked all the details of the employeewill be displayed
5. At the top of in red colour a text will be written as Pleaseverify, followed by the details that are updatedAt the end of last tab there will be Approve and Reject Button
SOP for the updation of the Inactive EmployeesPurpose : 1. Update employment status of Inactive Employees to the correct status otherthan Active 2.Update tax regime and SDBS details in case of putoff and suspended emoloyeesRole: Service Book Supervisor DDO (PM/APM)
Inactive status can be updated by the DDO office (Supervisor with the above role)Steps to be followed 1. Login as a DDO supervisor and click on Employement Management
Card(Employee Aproval, Outsource and Temporary arrangement )
2. Click on View and update Inactive Employee data in the side navbar
3. Select the Employee type and the Employee and click on fetch4. The following page will be displayed showing basic details of the employee.Tax regime, subscription type, nps/gpf id can only be changed for
suspended and put off employees
5. Click on submit after changing the required details